VIRTUAL CHALLENGE HOSTING
LET’S PLAN
YOUR CHALLENGE.
Tell us what you have in mind and choose the help you need. We will put together a clear scope and quote for your organisation, community or event.
STANDARD CHALLENGE SETUP
£129
+ VAT · one-off setup
Hosting on its own, or add medals and fulfilment. You choose what we handle.
CHOOSE YOUR STARTING POINT
HOW MUCH WOULD YOU LIKE US TO HANDLE?
01
Hosting only
You arrange and distribute your own rewards. We agree how your team receives completion notifications or reports.
02
Your medals. Our dispatch.
You supply the medals or rewards. We handle the hosted challenge and the agreed participant fulfilment.
03
Medals in one batch
We arrange the challenge and agreed medal design/production. Your team receives the medals in bulk and awards them.
04
The complete package
We arrange the challenge, the agreed medals and participant dispatch. You focus on your community and promotion.
TELL US ABOUT YOUR PLANS.
Fields marked * are required. Estimates are fine, and “please advise” is welcome where you need help deciding.
GUIDE PRICES
PLAN YOUR BUDGET.
Standard setup · £129
One hosted challenge.
New medal mould · £180–£250
Only where a new bespoke design needs one.
Medals · £2.50–£4 each
Bespoke production includes inbound delivery to MedalMad. Existing-stock medal rates are agreed separately, typically within the same guide.
Handling · £1.20 per medal sent
Plus participant postage: £1.99 UK or £6.99–£9.99 overseas.
All guide prices exclude VAT where applicable. Final specification, quantities, availability and any additional work are confirmed in your written quote.
A FEW USEFUL DETAILS
MAKE IT WORK FOR YOU.
Already have medals?
Use your own and choose whether you or MedalMad dispatches them.
Prefer an existing design?
Ask about suitable MedalMad stock. An unchanged existing design has no new mould fee.
Awarding medals internally?
We quote for bulk delivery and agree completion notifications or reporting.
Planning a commercial event?
We recommend budgeting for 300 medals or more to spread fixed setup and mould costs. This is a planning recommendation, not a minimum for hosting.
WHAT HAPPENS NEXT
BRIEF. QUOTE. BUILD.
1. We review your brief.
We confirm anything still needed.
2. You receive a clear quote.
Scope, quantities and dates are agreed.
3. We build the agreed challenge.
You review it before launch.
BEFORE WE GET STARTED
A CLEAR AGREEMENT FOR YOUR CHALLENGE.
Your hosted challenge
The standard build uses the existing MedalMad app format and the branding, assets and content you provide. We agree participant numbers, challenge duration, the route, milestones, private group and digital rewards in your quote. Extra creative work or complex builds are quoted separately.
Medals and dispatch
Medal minimums, design, specification, production dates and bulk availability are confirmed before you order. Managed fulfilment and participant postage are invoiced monthly for medals sent. Bulk delivery, storage, non-standard rewards, replacement items and repeat postage are agreed separately.
Your platform and completion updates
Joining codes can connect your own entry or fundraising journey to challenge access. API connections and automated integrations are separately scoped and quoted. If your team distributes rewards, we agree a completion-notification or reporting process.
Your role and fundraising
You provide the agreed brief and assets, nominate a Challenge Captain and promote the challenge. We agree who collects entry payments or donations. Using codes, an API or your own fundraising platform does not itself determine VAT treatment; our fees carry VAT where applicable. Hosting does not guarantee registrations, sales or funds raised.
Participants register with MedalMad. Any organiser reporting and sharing of participant information are agreed for the event under the applicable privacy arrangements. The written quote confirms the scope and payment schedule before work begins.